Executive Assistant - Gowling WLG (UK) LLP Guangzhou Representative Office 英国高林睿阁律师事务所驻广州代表处

JOB DESCRIPTION

Position: Executive Assistant

Location: Guangzhou

Report to: Office Manager

Organisation: Gowling WLG (UK) LLP Guangzhou Representative Office

Gowling WLG is an international law firm providing a full service to clients worldwide. Committed to delivering first-class legal advice and a partner-led service. Gowling WLG (UK) LLP is well known for its technical excellence, creative thinking and single team approach. Its broad client base spans everything from listed companies to SMEs and multi-national corporations to financial institutions and hundreds of public sector organisations.

Main Purpose of Job:

We are looking for a self-driven and ambitious English speaking Executive Assistant to join our team! As an Executive Assistant at our firm, you will be responsible for supporting the CRO, Office Manager and senior members through a variety of tasks related to organisation and communication on a daily basis.

Main Duties and Responsibilities:

Billing & Compliance

• Support the IP team on monthly billing;

• Support the IP team with compliance tasks, including, but not limited to, conflict searches, engagement letters, client opening & matter opening.

Secretarial & Clerical Support:

• Proactively manage phone/email queries and couriers;

• Receive visitors and provide general support;

• Provide diary management & support for internal meeting arrangements;

• Book and organise travel arrangements;

  
  

• Maintain and develop an organised filing system;

  
  

• Submit and reconcile expense reports;

  
  

• Assist with the organisation of office events, seminars, team retreats and projects;

  
  

• Provide general administrative support when needed;

  
  

• Other ad hoc duties as requested; and

  
  

• Keep the Office Manager updated and fully informed at all times of progress on work matters.

Requirements & Qualifications:

• Proficiency in English;

• Proven experience as an executive assistant;

• Knowledge of office management systems and procedures; •Attention to details;

• Critical thinker and problem-solving skills;

• Good time management skills with the ability to prioritise work and multi-task;

• Great interpersonal and communication skills;

• Proficiency in MS Office (Word, Excel, PowerPoint and Outlook);

• Sense of ownership and pride in their performance and its impact on the firm’s success;

• Strong willingness to contribute to team effort by accomplishing related results as needed.

Company Background:

Gowling WLG is a new international law firm created by Gowlings, a leading Canadian law firm, and Wragge Lawrence Graham & Co (WLG), a leading UK-based international law firm providing a full service to clients worldwide. Specialist sector knowledge is at the core of our advice, and our lawyers’ expertise extends to aviation, aerospace & defence, automotive, construction & engineering, energy, financial institutions & services, life sciences, natural resources, infrastructure, real estate and technology. The firm has offices in eighteen locations in the UK, Canada, continental Europe, the Middle East and Asia, plus trusted networks across the world. With over 1,400 lawyers in these nineteen global offices, our experts work as one team to ensure a streamlined experience and the very best lawyer for the job. This international reach, combined with the sector know-how and technical excellence of our people, is why we’re a trusted adviser to FTSE 100 and 250 businesses, multi-national corporations, and UK and overseas government departments.

Equal Opportunities:

Gowling WLG is committed both to promoting equality and diversity in the firm and to Equal Opportunities in employment. The firm believes in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, and national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity. This also includes any incidents of perceptive or associative discrimination and harassment.

At Gowling WLG, we seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work. Our aim is to fulfil everyone's potential and together to achieve personal and business goals.

Standard Hours of work: 9.30 am – 6.00 pm  Monday – Friday with 1 hour for lunch

Please send CV to: Angel.Yang@gowlingwlg.com